Annual Membership Meeting

Join us for a recap of the previous year, and a look into the future of the John Trigg Ester Library!

Additionally, we will be discussing the following topics for potential inclusion in updated Bylaws and Articles of Incorporation:

1. Change to the name of the Organization

Reason for change to both Bylaws and Articles of Incorporation

1) A search for “Ester Library” through Pick, Click, Give did not yield any results. If someone did not know the entire name (John Trigg Ester Library), they would not be able to donate to us. It is unknown how many other search engines do not recognize just “Ester Library”

2) The Board felt that many residents in the current village population neither remembers John Trigg and/or recognizes his name

3) The Board believes the Ester Village Library better represents who we are as well as where we are

Proposed change: Change the name of the Organization from the John Trigg Ester Library to Ester Village Library. These changes will occur in all applicable sections in both the Articles of Incorporation and the Bylaws. A commemorative ceremony and plaque honoring John Trigg will be dedicated at a time in the very near future.

2.    Changes to the number of directors

Reason for change to the Bylaws

• We have, on occasion, had difficulty filling board member positions
• State law allows dropping the number of board members to 3:
  • AS 10.20.086 – The number of directors of a corporation shall be at least three. The number of directors shall be fixed by the bylaws…
  • AS 10.20.121 – Two or more offices may be held by the same person, except the offices of president and secretary.

• The Board of Directors is proposing a new minimum of 5 board members with the following (2) text changes to the Bylaws:

Article V, Section 2. NUMBER OF DIRECTORS. The board of directors may number seven (7): four (4) officers and three (3) additional elected directors. Two or more offices may be held by the same person, except the offices of president and secretary. The minimum number of directors shall be five (5).

Article VI, Section 1. DESIGNATION OF OFFICERS. The officers of the corporation shall, at a minimum, be two: a president and a secretary.  The positions of vice president and treasurer can be combined into the president and secretary positions.

3.     Change from Robert’s Rules of Order to Modern Rules of Order

            Reason for change to the Bylaws

• The Modern Rules of Order are not as cumbersome as Robert’s Rules. For example, if all members present come to a unanimous consensus, there is no reason for a formal vote (motion to vote, etc).
• Formal voting will still occur if there is no unanimous consent
• The Board of Directors is proposing a change to the way Board meetings are conducted with the following (2) text changes to the Bylaws:

Article IV, Section 10: Conduct of Meeting. …. Membership meetings will be conducted based on Modern Rules of Order

Article V, Section 13: Conduct of Meeting …. Board of directors meetings will be conducted based on Modern Rules of Order.

4. Change to number of check signers

        Reason for change to the Bylaws – We have had single signer checks for several years. This change to the Bylaws officially recognizes this with the following word change:

Article VIII, Section 2: CHECKS AND NOTES. Except as otherwise specifically determined by resolution of the board of directors, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the corporation shall be signed by one officer of the corporation.