JTEL Board of Directors Meeting, Sunday, 3.13.2011 JTEL Business Office, the Annex, studio #8, 6 pm (please note time!) Agenda: Roll Call Minutes from the February 10, 2011 board meeting Minutes from the December 9, 2010 board meeting (first portion review) Officers' Reports Committee Reports
Opportunity for Public Comments Old Business:
Opportunity for Public Comments New Business:
Opportunity for Public Comments Events:
Next meeting: Sunday, April 17, 2011 BOARD MEETING MINUTES Roll call: Ken Bluhm, Nancy Burnham, Greta Burkart, Amy Cameron, Roy Earnest, Eric Glos, Deirdre Helfferich, Monique Musick Guests: Don Cameron, Hans Mölders Call to order 6:08 Minutes from February 10: Nancy move to adopt
Need to update beginning part of December minutes with Nancy’s minutes, Approve via e-mail REPORTS Officers' Reports President’s Report Called Gail and Larry Flodin, Discussed lawyers. Gene Bellam is the lawyer who will handle the land transfer
Transfer depends upon 501(c)(3) Went to title office and transfered the land for $25 Vice President’s Report Got insurance recommendations; Didn’t bring notebook to discuss. We need it- lets just get something Brought in laptop Article in today’s paper about Chluup’s passive house Tuesday March 22 the North Pole library will be discussing their new branch designs. Meeting in North Pole city hall. They are looking to expand- build a new place. Where does their money come from Deirdre spoke with Greg Hill and Renee VanNort while at the P.O. Saturday about the N.P. library. They are looking into a State funded project to help with the library expansion funding. Noel Wein needs legislative support for fixing the library. Different avenue of funding Mark Simpson has done liability insurance for the park- he’d be a good resource Treasurer's Report Deposit $4785.00 savings Deposit $2611 checking Expenses $2205.78 $13305.33 savings balance Gulliver’s credit- Melinda delivered books for credit Secretary’s report 1023 Application for Federal Nonprofit recognition is in the mail! Survey is underway Took advantage of the trip to Juneau with UA to also advocate for the library: Spoke to Guttenberg, Thomas, Kawasiki, Miller and Wilson about our $100,000 appropriation . Updated on our plans, fundraising, and what we need this money for Committee Reports Capital campaign Susan is working on our timeline- but she’s getting really busy Community survey has been launched: Monique and Melinda sat at the P.O. March 5, Roy and Deirdre did on March 12. Need more printed version of the long version, need more cards Endowment- use $2000 to set up our endowment. Should be in place before the grants are submitted. Need $5,000 in 5 years to properly establish an endowment Grants.gov- no update April 1, set up a meeting to prepare participants and hand out material. April 10 would be the workshop. Each person would focus on different grants. Focused grant writing work session. Concerned about First Friday- may move to April 3 Lallapalooza
Rasmuson grant- estimated to be finished by the end of March Business plan and dream budget underway Roy will organize Friends of Library Construction Committee Had a meeting at USKH on Feb. 25; Good group gathered, good input. Convinced architects to really do passive house design. Added water column into staircase Wanted plan by Lallapalooza There is still a jog in the wall- but it will be removed Met earlier in the day- Mike, Hans, and Eric. Still need numbers from USKH. Referring to old numbers still ~$866,0000. Changes may add building expenses but reduce operating. Updated figured expected soon. May 11 is their deadline for materials Discussed Don’s offer to discuss the ANNEX- couldn’t talk about it yet, Have to see the proposal first Don Cameron
Take some time to digest before making decision
It is good to have more than one option on the table Please do not make the ANNEX business public OLD BUSINESS Lallapalooza follow up Lots of leftover books
Need to think about what we made beyond goods sold, $10,675 value in donations. We still have some unsold items. Many items did not sell over value by more than $2-$10. Desserts went over more than anything else. There are a few IOUs out Need to send Thank You’s to 80+ donors. Do a thank you party- get thank you cards Order from 4-Over: 1000- thank you cards ~$250 plus shipping. Monique will order
Need to enter in all of our donor information sooner rather than later. Melinda is offering time this week or next Leftover books- we can bring many of them to Gulliver’s for our book credit USKH- need final numbers, Make sure we have enough space for movies etc. Business plan- is an urgent need Roy and Monique will meet Tuesday night. All volunteer is not entirely realistic- need paid librarians.People will step up and volunteer. At the very least we need someone to schedule and cover when a volunteer does not show up Basing numbers off of Homer library Nothing right now that we can really ask for Branding and logo Amy will e-mail updated design Monique already started using the term “Beyond Books” Sponsor brochure Purchases
Nancy should be reimbursed for ink
Mini memory- computer isn’t fully functioning
Policies Board duties and code of conduct needs the most input- revise for next meeting Membership policy- need input Collections policy- need input Closer to applications we are the more urgent they become
Privacy policy is underway, Deirdre will prepare a draft NEW BUSINESS Endowment startup Recommend that we start our endowment with the Alaska Community Foundation with $2,000 and not touch it for three years We need to bring it up to $5,000 in three to five years
Letter of endorsement of Fairbanks Open Radio Amber is the new station manager Looking for proof of community support Deirdre would be willing to write the letter
Fundraising investments
Ned some research on costs- Melinda will price them out Any other business? No EVENTS Library lecture
Grant writing- April 3 and April 10 tentative Next Board meeting: April 17, 2011 6 p.m. Motion: Adjourn 8:00 Second: Melinda All Approve | ||||
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