JTEL Board of Directors’ Meeting
January 20, 2014

DRAFT Minutes taken by Phil Rulon with added notes by Deirdre Helfferich

meeting called to order 18:52

present: Deirdre Helfferich, Connie Huffman, Phil Rulon, Hans Mölders (guest)
DH carrying proxy for Carla Helfferich
absent: Bill Ackiss, James Rogan, Trey Simmons

Agenda accepted, with amendment from Connie 

Minutes
Note: PR brought up issue of long minutes; general agreement that minutes should be less prose, more bullet points.
ALL APPROVED as amended previous to meeting

Consent Agenda: 
DH explained background to issues
1.	$265.50 to Total Toyo for valve problems on fuel tank, now fixed
2.	$2,000 from General Fund to secure endowment with Alaska Community Foundation, funds can come from recent donation by Triplehorns (general fund)
ALL APPROVED

Reports
	President’s report (copy provided)
	Vice president’s report
•	Office move completed, some papers need to be looked through before either filing or throwing away, but must be reviewed.
•	Internet wi-fi connect at main library (John Henry) taken out, still needs to be switched out at Clausen Cabin. PR estimates that no more than $250, probably less, will be needed to buy items for wi-fi, router, and other equipment. Budget of $250 approved by all for this purpose.
•	Construction: still need to get with Hans and/or Eric Glos to make plans and take measurements in cabin.
	Committee reports (copy provided, see also New Business)
	Treasurer’s report
•	Working on budget. QuickBooks business account resolution underway but not yet completely understood. New chart of accounts to be considered by officers when able.
•	Financial policies in progress.
•	Denali Alaska Federal Credit Union accounts as of 12/31/2014:
o	savings: $62,178.57
o	checking: $3,981.14
Old Business
•	Basecamp: Monique will pay through Feb 15, DH will grab whatever is useful before then
•	Cabin tax exemption: paperwork submitted to FNSB 12/29/13 by Connie
•	Energy audit: John Collette would charge JTEL $400
•	Construtction Trades & Tech: need Construction Committee to move forward, semester has started, but may not need anyone hired for interior work. DH hasn’t yet called CTT back.

New Business
Programs discussion:
•	DH proposed sponsoring Ester Jelly Jam, as part of EOTMS, in Hartung Hall once a month. Vote: no sponsorship at this time.
•	Seedstock on Feb. 2: posters handed out to put up, related lecture March 5 (Saskia Eskridge on permaculture).
•	DH proposed dates of Seedy Saturdays: Feb. 15 & 22, March 1, requiring hall rental for each day (total of $75). Discussion of tracking finances, breaking even, and educational value. PR moved, Connie seconded, ALL APPROVED to rent hall for three days, with income from events tracked carefully by source (memberships, general donations, shelf dedications, etc.) with a view to financial sustainability.
•	DH proposed renting hall for six months’ worth ahead of time ($150). PR so moved, Connie seconded, ALL APPROVED.
•	Workshop fee policy: currently JTEL policy is not to allow fees for workshops. For JTEL to allow paid instructors, this would need to be changed. One option is to have workshop fees at two tiers: one price for the public, another $10 less for JTEL members. ACTION: table to next meeting when more of the board is there in person.
•	Sum of discussions: programs should be financially self-sustaining, or very close to it. Educational and publicity benefits are of significant value, but event or program needs to clearly align with JTEL.
Tape & Tarp:
•	Need to start planning for May event
•	Look at actual expenses last year: Connie
•	Timeline on publicity, etc. (DH: numbers available, records around)
•	Sound, bands, better organization on costume contest and idea that it is a fundraiser.

Upcoming Events
Lectures: Cody Strathe unlikely to speak. DH to look for possible speaker for February and to send images to Simpson for March or April. Will confirm Eskridge lecture March 5.)

PR moved to adjourn, Connie seconded, ALL APPROVED
Adjourned 20:37