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X-WR-CALNAME:Ester Village Library
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X-WR-CALDESC:Events for Ester Village Library
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DTSTART:20150308T110000
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BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20161005T183000
DTEND;TZID=America/Anchorage:20161005T193000
DTSTAMP:20260423T113246
CREATED:20160929T205146Z
LAST-MODIFIED:20161009T181650Z
UID:10000076-1475692200-1475695800@www.esterlibrary.org
SUMMARY:Finance Meeting
DESCRIPTION: Finance Committee minutes July 27\, 2016 \nFinance Committee minutes August 31\, 2016 \n Old Business — Finance \n\nQuick Books progress/Restricted Funds\nBudget outline for fundraisers\n\nNew Business \n\nAugust and September Finance Reports\nPreparation of annual financial report:\n            Income/outgo chart\n            Asset summary chart\n            Narrative\nMembership list updates\nLatest Stantec bill and SOA reimbursement account\nCRS 2017 money\nInsurance concerns\nFinancial procedures: checks/balances\nSurvey: whatever\nOperating funds vs. capital campaign funds on website\nPreparation of report for BOD meeting\nPreparation of report for annual membership meeting\n\nMinutes of meeting\, October 5\, 2016 \nMembers present: ST\, Mindy Gallagher\, Monique Musick\, Deirdre Helferrich \nMeeting convened 6:35 pm. \nFinance committee minutes from July and August accepted \nOld Business \n\nQuickbooks progress – August and September records passed on to Monique to complete entries and financials for annual report.\nBudget outline for fundraisers has been drafted\n\nNew business \nAugust and September monthly finance statements were presented and reviewed. \nPreparation of annual financial report: \n\nNarrative completed and submitted by Mindy\nIncome/Expense reports – Monique will complete using QuickBooks records\nAsset summary chart – Mindy will complete\nNew book donation estimations: Four Winds\, Merritt Helfferich\, Chris Guinn\, Alaskana. Total of approximately $15\,000\nSend submissions to Amanda Bent\, Monique is too busy.\n\nGrant balances: \n\nThe State Grant will be closed out this month\nAt fiscal year end we had $16\,731.31 remaining in State grant – it will be closed out with the second bill from Trost for PH work ($42\,190)\nBalance from the borough grant is $26\,206.25 not counting the final $3\,500.  This balance will pay the remaining Trost bill\, plus hydro-seeding cost of approximately $3900.\n\nSOA reimbursement account is still going to be sent to regular JTEL account – Mindy will have to transfer funds \nMembership list updates: \n\nTape and Tarp and LiBerry membership sign-ups\, annual meeting etc.\nCreate a Google doc with current members –  Deirdre\nAppoint membership management and updating to the secretary\n\nLatest Stantec bill given to Deirdre for payment and reimbursement – Mindy will transfer funds when received. \nCRS 2017 – $4\,300 this year – propose to BOD allocation as follows: \n\nFuel – $1\,000\nElectricity – $600\nInsurance – $1\,000\nFacilities – $1\,700 (insulating under cabin floor\, begin building wall mounted       bookshelves.\n\nInsurance concerns – Deirdre had proposed allowing an individual to park their tiny house on PH property.  ST checked with Hale and Assoc. on insurance.  They will not insure for residential use. Would need to seek insurance elsewhere. Estimated residential insurance would be additional $400 – $500 minimum.  Monique expressed concerns about putting in copper wiring in an unprotected area.  Committee recommends not allowing this use of property. \nFinancial procedures going into new fiscal year. \n\nChecks and balances are good\nTreasurer creates finance statements and handles transactions\, banking needs\nFinance member\, currently Monique\, will enter Quickbooks and reconcile\n\nFriends of the Library discussion: \n\nDeirdre has proposed breaking the Friends of the Ester Library off into a new corporate entity\, taking with them fundraising\, publicity\, and work at cabin.  This would leave board with PH Capital Campaign and fiduciary duties.  The idea is to take pressure off the board for fundraising etc.\nResponse: The board members enjoy that part of their service – wouldn’t want to   be left with only business matters\,  board participation would suffer or interested board members would be double-tasked instead of relieved\, would become harder to recruit and retain board members\, many would leave.\nCounter-proposal: volunteer coordinator is greatly needed.  Board needs less of a transfer of duties and more of a cadre of support to work with the board.\n\nOperating funds vs. capital campaign funds on website \n\nRevise statement on Fundraising page so it doesn’t look like all income goes to capital campaign.  Deirdre will do this.\n\nPreparation of report for BOD – Mindy will prepare\, based on minutes \nMeeting Adjourned: 8:00 p.m.
URL:https://www.esterlibrary.org/event/finance-meeting-2/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Finance,Meetings
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160615T190000
DTEND;TZID=America/Anchorage:20160615T200000
DTSTAMP:20260423T113246
CREATED:20160613T173154Z
LAST-MODIFIED:20160613T173303Z
UID:10000070-1466017200-1466020800@www.esterlibrary.org
SUMMARY:Finance Committee meeting
DESCRIPTION:To follow immediately after the web session
URL:https://www.esterlibrary.org/event/finance-committee-meeting-9/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Events,Finance
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160608T183000
DTEND;TZID=America/Anchorage:20160608T200000
DTSTAMP:20260423T113246
CREATED:20160523T022649Z
LAST-MODIFIED:20161103T184832Z
UID:10000052-1465410600-1465416000@www.esterlibrary.org
SUMMARY:Board Meeting
DESCRIPTION:Call to order 6:40 \nMembers present: Amanda Bent\, Monique Musick\, Mindy Gallagher\, Gary Pohl\, Jasmine Stokes\, Deirdre Helfferich \nAgenda \nMonique motion to adopt\, Gary second\, all approved \nMinutes from May 11 \nGary Motion to Approve\, Amanda second\, all approved \nMOTION \nMindy: Take the extra books to the EVFD garage sale \nSecond: Monique Musick\, all approved \nGarage sale on June 11 for the fire department better then our own on June 18 \n  \nFinance Committee \n\n       (Written minutes attached)\n       $670.00 to leveling project\n Need to spend remaining $2\,100\n\nCurrent balances: \nJTEL \n\n17\,516.86  savings\n1\,280.08 checking\n\nPassive Haus \n\n$37\, 827.64\n2133.46 checking\n\nNeed additional access to the McKinley safe deposit box – new contract will go there \nBill from Stantec $3\,547.25\, tTo be paid from Passive Haus account \nSBS $41.67 in account \nNorthland Woods account – Mindy has the account number for accessing balance \n  \nGrants Committee \n  \nCommittee hasn’t met\, but huge progress with Phase One \nUpdate: Phase 1 Project Procurement \n\nBids Received: May 24\, 2016\nE-mail vote to approve award to Trost Construction\nContract execution by JTEL\, signing of document\n\nACTION: Signed by Amanda and Monique \n\nProject record keeping – contract\, bonds\, application\n\nThere are going to be a lot of records. Stantec will have a copy of everything\, State of Alaska (granting organization) will need some of this\, but not everything for our reimbursement grant \nACTION: Gary submitted documents\, will be scanned and originals put into our safety deposit box \nTrost needs to submit Project Schedule and Schedule of values before filing for any payment \n\nGroundbreaking and schedule\n\nAgreed to a completion date of October 1 \nThe dirt subcontractor doesn’t want to start until July \nThat gives us three weeks for planning a groundbreaking celebration. \nIf the total project comes in under the amount we have in state funding then we will apply to additional funds. \n  \nWeb page- All minutes and agendas can go onto events for meetings. We can create old events to tidy up the web \n  \nClausen Cabin Update – Work Completed to Date: \n\nDemolition of bathroom\nNew framing (huge thanks to Eric Glos!)\n\nWork still needed: \n\nElectrical work\nLeveling the cabin\nNew floor supports at stack areas\nBuild out new office and bathroom\n\nNext Steps: Removal and sale of wood cook stove \nACTION: Monique will photograph the stove and prepare a sale sheet  – offer locally first\, list price $5\,500 \n\nRelocate Monitor stove and fuel tank\nHandicapped ramp\nDemo and reconfigure kitchen area\nCall for Volunteers: All of the next steps will require volunteers with appropriate skills and tools for the respective tasks.\nSale of assets (e.g. cook stove\, et al)\n\nACTION: Bring all that’s possible down to the garage sale\, do all possible to clean out cabin – everything we aren’t going to use needs to go \nFundraising: \n\nTape and Tarp at Malemute Saloon – pending opening dates and staffing\nLiBerry–August 27\n\nACTION: Amanda will work on booking\, sound\, music etc. for the events\, Monique will work on the marketing and communications\, need Volunteer coordinator \nAmanda- thinking about a pool tournament fundraiser \n\nReaders on the Run – Sunday\, October 2\n\n  \nOther items: \nMindy – floor insulation is no longer on the list. \nGary- ultimately it needs to be done\, maybe not this year \nAmanda – look into spray insulation\, new vendor was good price \n  \nDeirdre – more than 6\,000 books logged into catalog. Has been writing reports and posting to the blog. Multiple people approaching her about donating books.  Chris Guinn has books he’d donate\, could be used as sale items\, but they need picked up. Regular book sales could be a revenue source. Problem right now is that we don’t have space or storage. \nCould have a regular table at the Ester Market. \nLibrarything has released tinycat – library software\, JTEL is in the up to 20\,000 category\, we are in the system already\, it would provide circulation system\, tracking etc. for a monthly fee \nFuture idea: have a library card scan lock access system\, it allows us to lock the building with member access only—encourage people to renew membership regularly \nNext meeting: July 6 \nAdjourn 8:01
URL:https://www.esterlibrary.org/event/board-meeting/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Announcements,Board,Events
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160524T183000
DTEND;TZID=America/Anchorage:20160524T193000
DTSTAMP:20260423T113246
CREATED:20160523T022600Z
LAST-MODIFIED:20160627T230516Z
UID:10000060-1464114600-1464118200@www.esterlibrary.org
SUMMARY:Finance Committee meeting
DESCRIPTION:Agenda: \nFinance Committee minutes April 27/May 4\, 2016 \nOld Business — Finance \n\nInventory of Restricted Funds\nLaptop findings\nQuick Books\nAK Library Association renewal\nUn-reimbursed Reimbursement forms progress\nStain/varathane progress\n\nNew Business \n\nApril Finance Report\nInsurance policy – payment due\nCRS 2016 payments – electrical supplies\, cabin support/leveling\nUpdate on account balances\nNew check register for Passive House account\n\nMinutes \nIn attendance:  Mindy Gallagher\, Monique Musick\, Deirdre Helfferich\, Hans Moelders (7 – 7:30) \nMinutes from May 4 and April 27 – split meeting — accepted \nLaptop/Restricted Funds/Quickbooks \n Monique has begun entering the check records and deposits into Quickbooks beginning December 2013.  She is using the bank statements\, ledger and old check registers to both recreate and double-check/reconcile. The old asset accounts need to be reviewed in order to determine the proper restricted fund balances. \nReimbursables \nTodd Hoener is the only remaining person who needs to be contacted. \nAlaska Library Association renewal \nJust need to set up the account with generic board email addresses. Currently set up with Susan. \nApril Financial Statement \nMonique will review \nHale and Associates Insurance  \nPremium due May 29– $993 (very similar to last year) \nWrote up explanation of estimate of value for the record. Some book counts were estimates. It has been filed in multiple binders. \nACTION: Monique and Mindy co-sign the insurance payment check. \nLedger note- $600 toward CRS funds \nCRS 2016  \nReviewed expenses to date. Improvements include bathroom\, doors and electricity. We have $2720.96 to spend before June 30. Much of this was for electrical work. Could be applied to leveling project.  Electrical work needs completed along with sheetrock etc. \nCabin Leveling \nNew plan for reinforcement of the cabin beneath the stacks. \nDeirdre had a seizure during the meeting and was not able to participate in much of the first half.  Hans was brought in to assist and attended the second half of the meeting. \nPassive House account \nCheck book and register for the passive house account was given to Deirdre. Any check above $500 requires a co-sign. The account balance must be kept above $1000. Mindy provided instructions for accessing Denali Alaska funds \nAccount balances \nMoved funds to cover current expenses. \nCheck book \nMonique will take the checkbook and treasurers notebook while Mindy is on vacation. The timing is such that projects are beginning and there may be expenses. \n$1\,240 current balance in checking.  If larger expense come due we’ll need to transfer money from savings. \nAgendas — Discussed putting agendas for meetings as part of event announcements on website under specific categories so they don’t fill up the general news-feed. \nPoster – ways to support JTEL — Amazon Smile\, Fred Meyer Community Rewards\, Pick.Click.Give\, Alaska Community Foundation Endowment.  Monique will create a poster for various locations. \nDeirdre may be able to supply a bulletin board for post office.  Postings in post office on community bulletin board are being removed by unknown person/people. \nHans and Deirdre left shortly before meeting adjourned 7:30 pm. \n  \n 
URL:https://www.esterlibrary.org/event/finance-committee-meeting-8/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Finance,Meetings
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160330T183000
DTEND;TZID=America/Anchorage:20160330T183000
DTSTAMP:20260423T113246
CREATED:20160329T171634Z
LAST-MODIFIED:20160329T171634Z
UID:10000022-1459362600-1459362600@www.esterlibrary.org
SUMMARY:Joint Finance & Facilities
DESCRIPTION:Wednesday\, March 30\, 6:30 pm \nInvited guests include Jeanne Laurencelle & friend\, Mike Musick. We hope to finish what was left over from the previous week’s joint meeting of the two committees in a discussion of financial / construction priorities to propose to the board.
URL:https://www.esterlibrary.org/event/joint-finance-facilities/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Events,Facilities,Finance
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160322T183000
DTEND;TZID=America/Anchorage:20160322T183000
DTSTAMP:20260423T113246
CREATED:20160314T233753Z
LAST-MODIFIED:20160320T201532Z
UID:10000027-1458671400-1458671400@www.esterlibrary.org
SUMMARY:Facilities & Finance joint meeting
DESCRIPTION:Joint committee meeting with the Facilities Committee and Finance Committee \nInvited guests: Carrie\, Jeanne Laurencelle\, Mike Musick \nSee agenda.
URL:https://www.esterlibrary.org/event/facilities-finance-joint-meeting/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Announcements,Facilities,Finance
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160316T090000
DTEND;TZID=America/Anchorage:20160316T183000
DTSTAMP:20260423T113246
CREATED:20160315T004535Z
LAST-MODIFIED:20160315T004750Z
UID:10000028-1458118800-1458153000@www.esterlibrary.org
SUMMARY:Painting party!
DESCRIPTION:Come help us paint the Clausen Cabin! After adding insulation and sheetrock\, we need to finish painting the doors and put a coat on the walls. We’ve got a few volunteers already\, but we’ll need a few more for cleanup\, too. \n\nGinny Gallagher\nMindy Gallagher\nDeirdre Helfferich\nSyrilyn Tong\n\nThe board and membership is officially invited to come take a look at 6:30 pm and pass judgement on the tint (should it be lighter or darker?)\, which can then be corrected in the second coat. Thanks!
URL:https://www.esterlibrary.org/event/painting-party/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Announcements,Facilities
END:VEVENT
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