Annual Meeting 2010

	2010 Annual Meeting The second annual membership meeting of the John Trigg Ester Library, Incorporated, was held at 4 pm on Sunday, October 24, at Hartung Hall in Ester. See minutes from previous membership meetings. Please also see the meeting packet, including board member and candidate biographies, officers' reports and duties, organization history, proposed bylaws changes, publicity report, fundraising report, policies, capital campaign and grants descriptions, and more. See also the Facebook event page. Agenda Announcements Membership and dues information Annual Report, meeting materials Potluck Call to Order at 4 pm Minutes from Annual Meeting 2009 Minutes from Special Membership Meeting June 2010 Officers' Reports President Vice President Secretary Treasurer Comments on reports Old Business Incorporation status Construction plans & timelines: call for construction planning committee volunteers Comments on old business New Business Bylaws changes review of proposed changes & rationale discussion & amendments? vote Capital campaign overview of previous & ongoing efforts (fundraisers, bookshelf dedications, t-shirt sales, individual donations) overview of planned efforts (endowment, grantwriting) discussion and call for campaign committee volunteers Elections Description of board positions and duties Nominations Silent ballot Adjourn For more information, please contact: Monique Musick, secretary, photosynthesisak@hotmail.com Nancy Burnham, treasurer, 457-6668 or the_ _annex@hotmail.com Deirdre Helfferich, president, 479-3368 or library@esterrepublic.com DRAFT MINUTES ANNUAL MEMBERSHIP MEETING 2010 Annual meeting of members October 24, 2010 Members present: see sign-in Directors present: Greta Burkart, Nancy Burnham, Eric Glos, Melinda Harris, Deirdre Helfferich, Monique Musick Call to order 4:10 Announcements Minutes, 2009 Annual Membership Meeting Amy: move to adopt Minutes accepted unanimously Minutes, June 13 Special Membership Meeting Trey: Move to accept as amended OFFICERS' REPORTS President’s Report Working over this last year Busy Now own the library property- paid off the land. Will meet with Nancy T. to obtain title Ida Clausen gazebo dedicated Record-breaking fundraising Non-profit status for grants Business plan Need grants Will convene two committees: capital campaign committee construction committee Vice President's Report Refer to the book Treasurer's Report Nancy: Good year income: $14,595.02 See expense report in booklet Working on budgets- will be available online Secretary's Report Monique: Nolo is my new best friend Changing from a club to a corporation Grateful for the work of the boars We’d be going nowhere without our efforts OLD BUSINESS State nonprofit November 2009 First draft of 1023 (except budget) is ready Anticipate trouble dealing with IRS Simple- file a 990 Five-year construction plan timeline Construction committee Nancy and Eric, board members on committee Hans, Todd and Mike are interested Todd will be gone much of November New bylaws Amendment to bylaws: member may verify their record only- not view entire membership book, Privacy policy in the works Trey- adopt bylaws Seconded and approved unanimously Capital campaign Sent Deirdre to grant school Will do an in-house grant training session Investigating an endowment Melinda- fundraising report Lallapalooza- $6,438.70 (Event overview) LiBerry Music festival- $3,593.02 (Event overview) Readers on the Run- $1,261.52 (Event overview) Events pay off, worth the effort. Three fun occasions too. Break down the volunteer needs for each event, Let people know how many are needed for each event; Post our needs at the gazebo T-shirts bring in some sales at events and the Ester Market Donations also come in from lectures Have one grant, a reimbursement account Endowment: Alaska Community Foundation Long-term sustainability of the library Donors can make tax-deductible donations Can withdraw 4.5% per year Never get to touch the endowment Pay 1.25% management fee Credit card fees Donations made online or from payroll deduction Quarterly reports from ACF Need $5000 in three years to establish the endowment Shows long-term sustainability planning Melinda- land that will be donated- could that go into the endowment Could establish an endowment ourselves Bookshelf dedication also bringing in revenue, Also a venue for recognition Grant workshop Identified capital grant resources Capital campaign committee Susan, Roy, interested in committee Board positions Five openings Greta Burkart, Melinda Harris, Roy Earnest Amy- Ken: Alternate Bylaws amendment Trey- written ballot Motion to adjourn: Scott All approve Adjourn 5:42


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