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JTEL Board of Directors Meeting, Friday 11.12.2010 Hartung Hall, Ester Agenda: Roll Call Minutes from the October 24 annual board meeting Minutes from the October 13 board meeting Officers' Reports Committee Reports Opportunity for Public Comments Old Business: - nonprofit application: status and review
- Martt and Mölders recognition
- procurement policy: amend and approve?
- collections policy draft
- board duties & code of conduct draft
- liability insurance
- library office
Opportunity for Public Comments New Business: - Fairbanks Open Radio
- budgeting
- membership policy draft
- workload apportionment
Opportunity for Public Comments Events: Next meeting: Thursday, December 9, 2010 BOARD MEETING MINUTES Call to order: 7:04 Ken Bluhm, Greta Burkhart, Eric Glos, Melinda Harris, Deirdre Helfferich, Monique Musick Guests: David Koester, Hans Mölders, Birch Pavelsky October 24 minutes read and accepted October 13 minutes read and accepted- Melinda move, Eric second Officers' Reports President’s report: - Submitted state grant report- $400 from USKH
- Test the process
- No stats collected
- Collections development policy- comments from Judy Triplehorn, June Pinell-Stephens, Karen Jensen. In process. Needs focus, Need to shorten
- Procurement policy is ready for review
Vice President’s report - One more quote from Bobby Hansen of Hale for $643. $1 m liability- $100,000 propertyNot directly comparable to Ken Murray quote
- Nothing back from Dunlap Insurance yet
- Will do side-by-side when all in hand
Treasurer’s Report Deposits $615 saving $485 $1004.08 $10,014.09 savings balance Checks out $1279.06 - Nancy has worked out construction and operating budgets, Has an itemized list of expenses for the application, Came up with categorized expenses by year
Secretary’s report Prepared bylaws nonprofit application for the annual meeting- then took a much needed break Found some great library market and funding research, Reading and summarizing Committee Reports: Capital Campaign Committee - Met Nov. 3: Greta, Roy, Deirdre, Monique, Susan
- Fundraising experience
- Current acivities
- Future funding
- Grant funding
- Need a brand and a logo
- Want to do a community survey, Get ideas out and feedback back
- Will develop marketing plan and survey
Assignments:
- Roy-office sponsors
- Susan- funding plan
- Deirdre- fundraiser timelines, building cost estimate
- Greta- endowment and grant
- Monique- marketing
- Susan and Deirdre will develop in-house grant workshop
Construction Committee- - Met October 30: Hans, Todd Hoener, Mike Musick, Eric Glos, Nancy Burnham
- Project overview, Designs discussed at length. Suggestions included eliminating the bump-outs, Adding basement for mechanicals. Why not just get rid of the bump-outs and keep a rectangle, Makes it cheaper- except the basement
- Power pole location- not across Village Road. Main street- overhead to pole, underground to building. Eric will contact GVEA
- Nancy wants estimates for the sections for finishing the 1023 application, Will get from USKH
- Do not begin construction until all funds are procured
- Site preparation would be a good show of progress
- Next meeting December 5
Since then..... unofficial meeting with Gary Pohl and Matt Prouty, Eric, Deirdre, Hans - The latest bump-out is structural: shear strength
- Not that expensive
- Mechanical room basement? Would increase building cost $50,000
- Problem with uneven ground heat
- Permafrost at 24 ft.
- Calculate benefits of space vs. cost of basement
- Building has a full crawl space already- 4 ft. 9
- ICF forms are in 1 ft. sections- cutting and wasting materials, Make it the height of the material specs
- Engineering issue-- will need further discussion
- Non-public access does not require ADA compliance
- Frost differential is an issue
- Put a bladder in the crawl-space for thermal mass, Disperse the heat
- Stuzmann- site plan- doesn’t want to commit to $10,000
- USKH will do it for $8,500- keep it in-house
- Got a price estimate USKH- $835,530.08
- Nocked out some costs- things we don’t need, $766,000
OLD BUSINESS Nonprofit application- Mart and Mölders recognition- - Shelf to Hans was a personal gift
- Overlook site or monument
- Do something with our 1% for art projects- dedicate to specific
- At least send a thank you
Procurement policy Collections policy draft- not ready yet - How we add to and remove items from collection
- Need to have a clearly defined policy
Board duties and code of conduct draft- nothing to report Library insurance- covered Library office - Nancy reduced cost to $250
Eric- move to rent ANEX
Monique- Second
- Monique will donate computer
- Six month provisional rent- three month minimum
ACTION: Approved, no objections
Deirdre will write checks to avoid paying self
- Could we share office space with other group? Possibly......
NEW BUSINESS Fairbanks Open Radio - Could we sub-lease for FOR? Idea just came. Would have to discuss with landlord, Sounds mutually beneficial. Would be just an office- not the station
- Interested in space in the library still
- Removed the second story- cut the cost in half
- Record library and studio, Possible to extend a bump-out
- FOR has a meeting Monday
- Went into hibernation while waiting for a FCC liscense. Have the construction permit, Need to build a station within three years (from Aug. 15)
- Not being 501(c)(3) is holding us up. Once we have it then we can approach our funders. Could take 2-6 months for funding. Pie-in-sky is building 2012. Being ready in 2013 is possible but....
- FOR needs the tower site developed. We need a formal proposal for the space for the studio, A simple proposal for sharing office space. More willing to help build the space- ownership- vs. rental
Budgeting- Nancy is not here Membership policy draft- Privacy policy - Deirdre and Monique will continue to work on
Workload apportionment - Monique working on membership list
- Ken- possibility of working on library lectures, Once every month or two, Spoke with Matt Reckard. No one has approached us. Ask people if they would like to present something
- Greta- board conduct
Check on moving meeting to Tuesdays Monique- move to adjourn Eric second ALL approve Adjourn 8:41 | | |
