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X-WR-CALDESC:Events for Ester Village Library
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DTSTART;TZID=America/Anchorage:20160524T183000
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UID:10000060-1464114600-1464118200@www.esterlibrary.org
SUMMARY:Finance Committee meeting
DESCRIPTION:Agenda: \nFinance Committee minutes April 27/May 4\, 2016 \nOld Business — Finance \n\nInventory of Restricted Funds\nLaptop findings\nQuick Books\nAK Library Association renewal\nUn-reimbursed Reimbursement forms progress\nStain/varathane progress\n\nNew Business \n\nApril Finance Report\nInsurance policy – payment due\nCRS 2016 payments – electrical supplies\, cabin support/leveling\nUpdate on account balances\nNew check register for Passive House account\n\nMinutes \nIn attendance:  Mindy Gallagher\, Monique Musick\, Deirdre Helfferich\, Hans Moelders (7 – 7:30) \nMinutes from May 4 and April 27 – split meeting — accepted \nLaptop/Restricted Funds/Quickbooks \n Monique has begun entering the check records and deposits into Quickbooks beginning December 2013.  She is using the bank statements\, ledger and old check registers to both recreate and double-check/reconcile. The old asset accounts need to be reviewed in order to determine the proper restricted fund balances. \nReimbursables \nTodd Hoener is the only remaining person who needs to be contacted. \nAlaska Library Association renewal \nJust need to set up the account with generic board email addresses. Currently set up with Susan. \nApril Financial Statement \nMonique will review \nHale and Associates Insurance  \nPremium due May 29– $993 (very similar to last year) \nWrote up explanation of estimate of value for the record. Some book counts were estimates. It has been filed in multiple binders. \nACTION: Monique and Mindy co-sign the insurance payment check. \nLedger note- $600 toward CRS funds \nCRS 2016  \nReviewed expenses to date. Improvements include bathroom\, doors and electricity. We have $2720.96 to spend before June 30. Much of this was for electrical work. Could be applied to leveling project.  Electrical work needs completed along with sheetrock etc. \nCabin Leveling \nNew plan for reinforcement of the cabin beneath the stacks. \nDeirdre had a seizure during the meeting and was not able to participate in much of the first half.  Hans was brought in to assist and attended the second half of the meeting. \nPassive House account \nCheck book and register for the passive house account was given to Deirdre. Any check above $500 requires a co-sign. The account balance must be kept above $1000. Mindy provided instructions for accessing Denali Alaska funds \nAccount balances \nMoved funds to cover current expenses. \nCheck book \nMonique will take the checkbook and treasurers notebook while Mindy is on vacation. The timing is such that projects are beginning and there may be expenses. \n$1\,240 current balance in checking.  If larger expense come due we’ll need to transfer money from savings. \nAgendas — Discussed putting agendas for meetings as part of event announcements on website under specific categories so they don’t fill up the general news-feed. \nPoster – ways to support JTEL — Amazon Smile\, Fred Meyer Community Rewards\, Pick.Click.Give\, Alaska Community Foundation Endowment.  Monique will create a poster for various locations. \nDeirdre may be able to supply a bulletin board for post office.  Postings in post office on community bulletin board are being removed by unknown person/people. \nHans and Deirdre left shortly before meeting adjourned 7:30 pm. \n  \n 
URL:https://www.esterlibrary.org/event/finance-committee-meeting-8/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Finance,Meetings
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