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X-WR-CALDESC:Events for Ester Village Library
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BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160504T183000
DTEND;TZID=America/Anchorage:20160504T193000
DTSTAMP:20260423T155409
CREATED:20160503T023321Z
LAST-MODIFIED:20160703T005326Z
UID:10000016-1462386600-1462390200@www.esterlibrary.org
SUMMARY:Finance Committee meeting
DESCRIPTION:JTEL Finance Committee meeting \nAgenda for April 27/May 4\, 2016 \n Finance Committee minutes April 13\, 2016 \n Old Business — Finance \n\nInventory of Restricted Funds\nLaptop findings\nQuick Books\nAK Library Association renewal\nMarch Finance report\nMemberships\nUn-reimbursed Reimbursement forms progress\nRenewal of domain name\n\nNew Business \nInsurance policy \n  \nMinutes of JTEL Finance Committee meeting \nApril 27\, 2016 \nMay 4\, 2016 \nMeeting convened April 27\, 2016\, 6:30 pm \nMembers present: Mindy Gallagher\, Jeanne Laurencelle \nMindy and Jeanne reviewed what they could without Monique present: \nDiscussed un-reimbursed reimbursements progress\, concerns with the renewal of domain name form\, which appears to not be a bill\, and insurance policy. \nLooked at Jeanne’s stain job on window trim\, and compared with another stain.  Decided to leave the color as is\, and Jeanne will add a layer of Varathane. \nMeeting adjourned at 7:00 pm\, with the plan to try meeting next week when Mo can come.  Jeanne does not need to be present. \nMeeting re-convened May 4\, 2016\, 6:30 pm \nInventory of Restricted funds– \nRuth Jasper funds updated \nGazebo funds as of Sep. 2014 was $640\, very little has been spent\, Lexan was purchased\, could be used to pay labor for replacement \nLaptop Findings-  \nThe original files\, including Quickbooks and Gift Works are still on the JTEL laptop \nThere are lots of old files and information – Monique will continue to review \nQuickbooks- \nLast entry was one month after new board election in 201 \nMonique is reviewing old files\, searching for more information on restricted funds\, then will coordinate with Mindy on new entries to get up to date \nThe account includes assets\, will discuss with Mindy \nAK Library Assoc. renewal- \nMindy gave Deirdre a check for payment \nDeirdre is trying to resolve the password and account access \nMarch Finance report \nMindy has the report finished \nAdding GVEA auto-payments into checkbook registry \nIt is ready for the board meeting \nMonique reviewed and approved \nMemberships- \nMonique is researching old database \nReimbursement forms- \nDeirdre- not to worry\, ~$29 \nTodd- out of state\, Monique will get address\, ~$30-$40 \nRena- Monique will follow-up ~$219.  (Note: further review indicated that Rena Flint was reimbursed a few months later\, but in a different fiscal year\, so records were separated) \nRenewal of domain name – \nThe IDNS letter is not a bill- it’s a service offer\, we don’t need it \nNew Business \nInsurance policy- \nWe notified the company to commit the policy renewal without the trailer \nFred Meyers rewards \nReceived check $54.66\, 4 households \nAK Department of Law Charitable Organization notice \nNew register for charitable organizations starting July 1\, must register online by Sep. 1\, has an annual fee of $40\, not sure if that will change \nwww.law.alaska.gov/consumer/charityreg.html \nAlaska Community Foundation \nReceived new statements – donor designated fund balance $1186.29 \nendowment fund  balance $4\,546.72\, \nIt’s not clear why there are two accounts\, the second account appeared in 2014\, there are no notes on “why” in the endowment binder \nApril statement discussion \nNeed to reimburse Gary for electrical supplies – cost accounting purposes \nMindy will bring binders to Monique at the next board meeting for updating the original Quickbooks and bring it up to date. \nMindy is working on the “treasurer’s notebook” with notes and information for passing along to future treasurers \nAdjourn 7:15 May 4\, 2016 \n​ \n  \n 
URL:https://www.esterlibrary.org/event/finance-committee-meeting-7/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Finance,Meetings
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160330T183000
DTEND;TZID=America/Anchorage:20160330T203000
DTSTAMP:20260423T155409
CREATED:20160703T010403Z
LAST-MODIFIED:20160703T011348Z
UID:10000004-1459362600-1459369800@www.esterlibrary.org
SUMMARY:Finance Meeting March 30\, 2016
DESCRIPTION:Agenda for March 30\, 2016 \n Finance Committee minutes March 22\, 2016 \n Old Business — Finance \n\nAlaska Library Association membership fee\nHale & Assoc. Insurance\nInventory of Restricted Funds\nInternal Audit update\n\nNew business — Finance \n\n Report for BOD meeting\nWelcome new members\nBegin developing budget\nQuick Books\nMid-year report\nFormalize internal audit for GVEA GoodCents grant\nCollections request for online catalog help\n\nMarch 30\, 2016\, Minutes \nFinance Committee \n6:30 p.m. Clausen cabin \n\nMindy Gallagher\nSyrilyn Tong\nDeirdre Helfferich\nJean Laurencelle\nMonique Musick\n\nMinutes from combined finance and facilities March 22. \nMotion to adopt: Deirdre \nSecond: Syrilyn \nApproved\nWelcome new members – background \nTwo months were spent organizing records in the cabin and cleaning up the notebooks at the Clausen cabin/JTEL office. A lot was accomplished\, but there’s lots left to do. \nSome dedicated funds for the Clausen cabin have been held and not spent in their appropriate fiscal year. \nA lot of catch up in reporting and filing has been accomplished. \nThis year’s Community Revenue Fund was received. \nMet in a joint meeting with facilities last week in order to facilitate the utilization of CRS funds prior to June 30 deadline. \nGary created three potential floor plans to submit to the board. \nThe projects related to this years’ funding have already begun including replacing doors. Other projects\, board approved\, are on the schedule for this Spring. Volunteer labor has been utilized. Thanks to Hans Molder and Eric Glos. \nA total of $5\,774.21 is dedicated to the Clausen cabin from previous year allocations. \nWe were able to submit final paperwork using actual expenses\, however moving forward we will be doing designated projects in the appropriate timelines. \nCurrent projects include remodeling the bathroom and creating a locking office. \nAlaska Library Association Membership Fee \nNo invoice has been received\, but it was due last fall. \nDeirdre will follow up. \nHale & Associates Insurance \nJames met with them over spring break. They are still working on numbers. \nThey are asking questions about the storage trailer. It is not currently insured and needs to be added to the policy. James is handling. Over-insurance is a concern.. Do our books need covered? We need to keep a limited budget in mind. Our main concerns are covering our structures and liability. \nInsurance coverage should be brought to the board. \nInventory of Restricted Funds \nLimited time to review. Need the numbers tracked in the updated Quickbooks. \nCreation of last years’ budget – overhaul of Quickbooks account \nMonique will take Mindy’s numbers\, the bank statements and start our Quickbooks over from scratch. Will work on the creation of a Chart of Accounts first. In particular restricted funds are needed. Also need to know what year we start. Will begin by finding the old computer with the old Quickbooks\, and enter them into the newly created Quickbooks\, Non-profit edition on the PC. \nSuggest reinstating the practice where the treasurer enters transactions into Quickbooks and president reconciles monthly. \nOnce all the past numbers are sorted we can calculate for interest. \nWe have four restricted funds: \n\nBookshelves\nPassiv Haus/new library\nRuth Jasper Children’s Fund\nGazebo – indigogo\nEndowment\n\nInternal Audit update \nWe need a solid internal audit in order to apply for additional funding sources. \nClausen Projects \nWe don’t have the full funds available for the projects on the Clausen cabin list. \nNew Business \nReport for BOD meeting – April 6 \n(Met to paint instead of meeting in early March) \nJTEL goals poster/estimates created \nHeld joint meeting with facilities to designate priority projects \nSecured safe deposit box \nAlaska Community Foundation – need to designate fund advisor \nBudget development \nEstimated operating costs \nCreated a summary of last year\, basis for this year \nFuel will be down \nActual expenses were $6\,000 \nHave around $13\,000 for operating expense \nNeed fundraisers \nWe are going to run shy of restricted funds in order to complete Clausen projects \nSome revenue could come from sales e.g. stove \nMindy can do this\, so long as other duties are relieved \nQuickbooks \nMonique will tackle – determine start date\, opening balance \nMid-year report \nIs this something we want? (Since we didn’t have an annual report last year) \nNo- Keep progress toward annual report \nInternal audit for GVEA Good Cents \nReview date is April 30 \nAim toward a later date – June 1 goal? \nGet money for specific projects \nPotentials – flooring \nFocus on getting open\, functional \nCollections request for online cataloging \nChris will be helping with that \nElectric \nSyrilyn was not able to get an estimate from the electrician she contacted \nNew member \nInterests? Strengths? \nCurrently on another board\, working on policies \nOffice manager and bookkeeper experience \nCan assist with paperwork \nAssist with project management \nMotion to adjourn: Deirdre \nSecond: Syrliyn \nAdjourn: 8:10
URL:https://www.esterlibrary.org/event/finance-meeting-march-30-2016/
CATEGORIES:Finance,Meetings
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160330T183000
DTEND;TZID=America/Anchorage:20160330T183000
DTSTAMP:20260423T155409
CREATED:20160329T171634Z
LAST-MODIFIED:20160329T171634Z
UID:10000022-1459362600-1459362600@www.esterlibrary.org
SUMMARY:Joint Finance & Facilities
DESCRIPTION:Wednesday\, March 30\, 6:30 pm \nInvited guests include Jeanne Laurencelle & friend\, Mike Musick. We hope to finish what was left over from the previous week’s joint meeting of the two committees in a discussion of financial / construction priorities to propose to the board.
URL:https://www.esterlibrary.org/event/joint-finance-facilities/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Events,Facilities,Finance
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160322T183000
DTEND;TZID=America/Anchorage:20160322T183000
DTSTAMP:20260423T155409
CREATED:20160314T233753Z
LAST-MODIFIED:20160320T201532Z
UID:10000027-1458671400-1458671400@www.esterlibrary.org
SUMMARY:Facilities & Finance joint meeting
DESCRIPTION:Joint committee meeting with the Facilities Committee and Finance Committee \nInvited guests: Carrie\, Jeanne Laurencelle\, Mike Musick \nSee agenda.
URL:https://www.esterlibrary.org/event/facilities-finance-joint-meeting/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Announcements,Facilities,Finance
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160322T063000
DTEND;TZID=America/Anchorage:20160322T203000
DTSTAMP:20260423T155409
CREATED:20160703T013518Z
LAST-MODIFIED:20160703T013518Z
UID:10000005-1458628200-1458678600@www.esterlibrary.org
SUMMARY:Finance & Facilities Joint Committee Meeting 3.22.2016
DESCRIPTION:JTEL Finance & Facilities Joint Committee meeting \nAgenda for March 22\, 2016 \n Finance Committee minutes March 1\, 2016 \n Joint Committee Business \n\n 2016 cabin projects – review\, adjust costs\, develop plan\nCRS 2016 grant status\nClausen Cabin Restricted Funds\nBudget needs re: cabin capital projects\n\n Old Business — Finance \n\nAnnual Reports progress/ internal audit\nPick-Click-Give program fee\nAlaska Library Association membership fee\nHale & Assoc. Insurance\nInventory of Restricted Funds\n\nNew business — Finance \n\n Welcome new members\nBegin developing budget\nQuick Books\nMid-year report\nFormalize internal audit for GVEA GoodCents grant\nCollections request for online catalog help\n\nMinutes\, JTEL Finance & Facilities Joint Committee meeting \n March 22\, 2016 \n Meeting convened at 6:30 pm. \nMembers present: Gary Pohl\, Mike Musick (Facilities Committee)\, Syriyln Tong\, Deirdre Helfferich\, Mindy Gallagher (Finance Committee)\, Amanda Bent\, President\, and Hans Moelders. \n Finance Committee minutes March 1\, 2016\, reviewed and accepted. \n Joint Committee Business \n Contract between JTEL and Stantec signed by President and Vice-President\, agreement to allow Gary Pohl to work as project manager on Passive House project. \nCRS 2016 grant status – check for $6\,433 was received today and will be deposited. \nClausen Cabin Restricted Funds – Restricted funds vs. CRS2016 funds are being logged separately. \n2016 cabin projects – review\, adjust costs\, develop plan – Gary presented 3 architectural models of the cabin.  Major concerns were the old cook stove\, where should the electrical load center be situated\, the need to strengthen floor\, currently 2 x 6 joists on 10 x 10 beams\, and water. 16 – 18 inches of water collects in basement\, it is worst at break-up or during high rain years.  “Basement” also contains electrical equipment\, has a steep stair\, and is not generally well-built. Will need to do more work on basement and water situation\, timing to be determined.  Suggested putting a small water heater in the bathroom.  We selected elements from the 3 plans; Gary will create a Plan D which incorporates our suggestions. \nOrder of activities for the spring:  (1) Mike will get hold of Darshan\, Amanda will call another electrician to get recommendation on best placement of load center.  (2) Gary will revise to create Plan D\, and add in some electrical needs. (3) Get estimates of costs from 3 electricians. (4) Move bathroom walls\, remove tub and vanity and sell on Craigslist.  (5) Aim at jacking building end of May to improve load-bearing capacity and to level structure. \n Budget needs re: cabin capital projects – cannot be confirmed until we have an electrician’s quote and determine location and length of handicapped ramp. \n Old Business — Finance \nAnnual Reports progress/ internal audit – No further progress over spring break.  Initial review completed from October 2011 – present. More thorough review commenced from October 2011 into March 2012. \nPick-Click-Give program fee – paperwork signed by Amanda (President)\, and Monique (Vice-President).  Will be mailed with check. \nAlaska Library Association membership fee – has not been paid\, have not received an invoice.  Will need to double-check with Susan as past Treasurer as to what happened. \nHale & Assoc. Insurance – James and Mindy met with Richard Hale on Tuesday\, March 15.  The connex unit was not included in the policy last year\, and apparently some or all of that value was included as being at the library at 3619 Main St. Work is ongoing to update the new policy. \nInventory of Restricted Funds – has been begun\, but a snag was hit identifying one or two people’s names from 2012 donations to Ruth Jasper Children’s Fund. \nNew business — Finance \n Welcome new members – due to a misunderstanding\, the 2 anticipated new members thought the meeting was on Wednesday\, so did not come.  Following topics not discussed since the hope was to enlist their aid in completing them:  Begin developing budget\, Mid-year report\, Formalize internal audit for GVEA GoodCents grant\, Collections request for online catalog help \nQuick Books – ST and Mindy reviewed some of the entries from Quick Books non-profit 2014\, and decided it would be better to start over fresh rather than try to correct and revise them. \nMeeting adjourned 8:15 pm. \next meeting will be on March 29 or 30\, depending on when the new members can come. \n  \n  \n  \n 
URL:https://www.esterlibrary.org/event/finance-facilities-joint-committee-meeting-3-22-2016/
CATEGORIES:Facilities,Finance,Meetings
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160223T183000
DTEND;TZID=America/Anchorage:20160223T203000
DTSTAMP:20260423T155409
CREATED:20160215T175229Z
LAST-MODIFIED:20160703T011731Z
UID:10000029-1456252200-1456259400@www.esterlibrary.org
SUMMARY:Finance Committee meeting
DESCRIPTION:Agenda for meeting February 23\, 2016 \n Old Business \n\nAnnual Reports progress/ internal audit\nFinance and insulation project update\nFinancial plan for 2016 cabin projects\, including water\nGVEA GoodCents Program?\n\nNew business \n\n IRS 1099 Form update for Treasurer\nSafety Deposit Box\nGCI bills\nCRS 2016 grant status\nFred Meyers Community Sharing money\nProcedure for Inventorying Restricted Funds\nClausen Cabin Restricted Funds\nPick-Click-Give program fee due\nAlaska Library Association membership\nHale & Assoc. Insurance\nDraft Finance Report to the Board\n\nAdditional items for Finance Committee meeting agenda: The Alaska Community Foundation\, which manages our endowment\, will need a resolution from the board regarding fund advisors & donor central (electronic statements & other online info). I talked to Alexandra Becker\, our endowment contact\, about this\, and also got our website updated with them. I gave her your e-mail\, Mindy. I also told her we were doing an internal audit. \nMinutes\, February 23\, 2016 meeting \n Members present:  Syrilyn Tong\, Deirdre Helfferich\, Mindy Gallagher \nMembers absent: Susan Osborne\, Hal Osborne \nMeeting convened 6:35 pm \nNo minutes from February 9 or 13 meeting were available.  Will need these for next meeting. \n Old Business \nAnnual Reports progress/internal audit –Mindy has completed a preliminary audit and typed up monthly finance reports back to October 2011. \nFinance and insulation project update   \n\nInsulation supplies from Northland Wood cost $1730\, leaving $270 on account.\nOther supply expenses reimbursed to Eric Glos totaled $235.67.\nDoors\, supplies and motion sensor lights from Lowe’s cost $719.78.\n$54.04 was used from SBS account to pay for 2 x 12’s for framing doors.\nLabor cost for installing doors = $500.\nWalls will be mudded\, primed\, and painted by volunteers.  Paint will be purchased.\n\nFinancial plan for 2016 cabin projects\, including water – Additional repair work identified during recent project\, as well as confirmation of 2 x 6 stringers under the floor\, which would not support weight of books\, led us to decide we need a budget plan to present to board for prioritization.  Committee members will research costs as follows: \n\nInstall 36” pocket door and move bathroom walls\, includes insulating remaining wall – price estimated by Eric Glos as around $500.  We have leftover insulation and 2 x 4’s\, which reduces the cost.\nRewire bathroom wall\, move circuit box\, reattach wires/outlets – ST will check with an electrician.\nWhite house – lead paint and/or asbestos? – Mindy will contact Mardy Clayton.\nConfirm Golden Eagle plans to redo septic system and effect on cabin – Deirdre will contact people.\nPrice flooring options:  carpet squares vs. laminate flooring – Susan will check prices.\nCost to add joists to floor\, reinforce sagging beams to support 150 lb./sq. ft. – Hans will provide an estimate of cost.\nNon-electric drip stove\, rough estimate ~ $2000.\nFix water system – unknown at this point since we don’t know full extent yet.\nConstruction of handicapped ramp – needs pricing still.\n\nGVEA GoodCents Program will be applied for when we identify project and budget needs. \nNew business \n IRS 1099 Form update for Treasurer – tabled until Treasurer can make it\, hopefully next meeting \nSafety Deposit Box – ST found that Mt. McKinley Bank had cheaper box rents\, $25 for a 3 x 5 box\, vs. $35 at Denali State Bank for the same size. \nGCI bills – Susan and Mindy have gotten January and February bills paid\, hopefully the auto-pay will work in March. Think the problem was the routing numbers. \nCRS 2016 grant status – All the necessary paperwork has been filed. \nFred Meyers Community money – Quarterly check received for $29.08.  Three households signed up during the quarter; amount reflects 1 – 2 months rather than full 3. \nProcedure for Inventorying Restricted Funds — Next phase of internal audit will be identifying restricted funds from October 2011 forward. Mindy proposed using a ledger system for each fund so that corrections can be made\, then more formal reports created when the audit is done. A separate binder will be made for “Restricted Fund Accounts” Committee agreed this was a good plan. \nClausen Cabin Restricted Funds – Discussed some confusion about allocation of CRS funds.  Will need to bring this up at board meeting for resolution. \nPick-Click-Give program fee due – Tabled until Treasurer present.  Board needs to determine where this money will go when we receive it. \nAlaska Library Association membership –Tabled until Treasurer can report \nHale & Assoc. Insurance – Initial paperwork arrived.  Discussed concerns that the address of Passive House property is incorrect on their paperwork.  Mindy will follow up on correcting that. \nDraft Finance Report to the Board –Tabled until next week meeting.  Much of the report will be budget numbers for consideration. \nACF endowment fund advisors – Deirdre had received communication from Alaska Community Foundation\, which manages our ~ $5\,000 endowment fund.  They request a resolution from the board regarding fund advisors & their donor central system.  Discussed what this entailed\, and will present to board.  Mindy will follow up with ACF. \nMeeting adjourned at 8:35 pm. \nNext meeting will be on Tuesday\, March 1 (confirmed date with Susan\, since we want her present)\, at 6:30 pm. \n  \n  \n 
URL:https://www.esterlibrary.org/event/finance-committee-meeting-5/
CATEGORIES:Finance,Meetings
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160213T140000
DTEND;TZID=America/Anchorage:20160213T150000
DTSTAMP:20260423T155409
CREATED:20160212T051233Z
LAST-MODIFIED:20160212T051233Z
UID:10000012-1455372000-1455375600@www.esterlibrary.org
SUMMARY:Finance Committee meeting
DESCRIPTION:
URL:https://www.esterlibrary.org/event/finance-committee-meeting-4/
CATEGORIES:Events,Finance
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