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X-WR-CALDESC:Events for Ester Village Library
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DTSTART;TZID=America/Anchorage:20161005T183000
DTEND;TZID=America/Anchorage:20161005T193000
DTSTAMP:20260430T080625
CREATED:20160929T205146Z
LAST-MODIFIED:20161009T181650Z
UID:10000076-1475692200-1475695800@www.esterlibrary.org
SUMMARY:Finance Meeting
DESCRIPTION: Finance Committee minutes July 27\, 2016 \nFinance Committee minutes August 31\, 2016 \n Old Business — Finance \n\nQuick Books progress/Restricted Funds\nBudget outline for fundraisers\n\nNew Business \n\nAugust and September Finance Reports\nPreparation of annual financial report:\n            Income/outgo chart\n            Asset summary chart\n            Narrative\nMembership list updates\nLatest Stantec bill and SOA reimbursement account\nCRS 2017 money\nInsurance concerns\nFinancial procedures: checks/balances\nSurvey: whatever\nOperating funds vs. capital campaign funds on website\nPreparation of report for BOD meeting\nPreparation of report for annual membership meeting\n\nMinutes of meeting\, October 5\, 2016 \nMembers present: ST\, Mindy Gallagher\, Monique Musick\, Deirdre Helferrich \nMeeting convened 6:35 pm. \nFinance committee minutes from July and August accepted \nOld Business \n\nQuickbooks progress – August and September records passed on to Monique to complete entries and financials for annual report.\nBudget outline for fundraisers has been drafted\n\nNew business \nAugust and September monthly finance statements were presented and reviewed. \nPreparation of annual financial report: \n\nNarrative completed and submitted by Mindy\nIncome/Expense reports – Monique will complete using QuickBooks records\nAsset summary chart – Mindy will complete\nNew book donation estimations: Four Winds\, Merritt Helfferich\, Chris Guinn\, Alaskana. Total of approximately $15\,000\nSend submissions to Amanda Bent\, Monique is too busy.\n\nGrant balances: \n\nThe State Grant will be closed out this month\nAt fiscal year end we had $16\,731.31 remaining in State grant – it will be closed out with the second bill from Trost for PH work ($42\,190)\nBalance from the borough grant is $26\,206.25 not counting the final $3\,500.  This balance will pay the remaining Trost bill\, plus hydro-seeding cost of approximately $3900.\n\nSOA reimbursement account is still going to be sent to regular JTEL account – Mindy will have to transfer funds \nMembership list updates: \n\nTape and Tarp and LiBerry membership sign-ups\, annual meeting etc.\nCreate a Google doc with current members –  Deirdre\nAppoint membership management and updating to the secretary\n\nLatest Stantec bill given to Deirdre for payment and reimbursement – Mindy will transfer funds when received. \nCRS 2017 – $4\,300 this year – propose to BOD allocation as follows: \n\nFuel – $1\,000\nElectricity – $600\nInsurance – $1\,000\nFacilities – $1\,700 (insulating under cabin floor\, begin building wall mounted       bookshelves.\n\nInsurance concerns – Deirdre had proposed allowing an individual to park their tiny house on PH property.  ST checked with Hale and Assoc. on insurance.  They will not insure for residential use. Would need to seek insurance elsewhere. Estimated residential insurance would be additional $400 – $500 minimum.  Monique expressed concerns about putting in copper wiring in an unprotected area.  Committee recommends not allowing this use of property. \nFinancial procedures going into new fiscal year. \n\nChecks and balances are good\nTreasurer creates finance statements and handles transactions\, banking needs\nFinance member\, currently Monique\, will enter Quickbooks and reconcile\n\nFriends of the Library discussion: \n\nDeirdre has proposed breaking the Friends of the Ester Library off into a new corporate entity\, taking with them fundraising\, publicity\, and work at cabin.  This would leave board with PH Capital Campaign and fiduciary duties.  The idea is to take pressure off the board for fundraising etc.\nResponse: The board members enjoy that part of their service – wouldn’t want to   be left with only business matters\,  board participation would suffer or interested board members would be double-tasked instead of relieved\, would become harder to recruit and retain board members\, many would leave.\nCounter-proposal: volunteer coordinator is greatly needed.  Board needs less of a transfer of duties and more of a cadre of support to work with the board.\n\nOperating funds vs. capital campaign funds on website \n\nRevise statement on Fundraising page so it doesn’t look like all income goes to capital campaign.  Deirdre will do this.\n\nPreparation of report for BOD – Mindy will prepare\, based on minutes \nMeeting Adjourned: 8:00 p.m.
URL:https://www.esterlibrary.org/event/finance-meeting-2/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Finance,Meetings
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