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X-WR-CALDESC:Events for Ester Village Library
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DTSTART:20150308T110000
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DTSTART;TZID=America/Anchorage:20160504T183000
DTEND;TZID=America/Anchorage:20160504T193000
DTSTAMP:20260430T125658
CREATED:20160503T023321Z
LAST-MODIFIED:20160703T005326Z
UID:10000016-1462386600-1462390200@www.esterlibrary.org
SUMMARY:Finance Committee meeting
DESCRIPTION:JTEL Finance Committee meeting \nAgenda for April 27/May 4\, 2016 \n Finance Committee minutes April 13\, 2016 \n Old Business — Finance \n\nInventory of Restricted Funds\nLaptop findings\nQuick Books\nAK Library Association renewal\nMarch Finance report\nMemberships\nUn-reimbursed Reimbursement forms progress\nRenewal of domain name\n\nNew Business \nInsurance policy \n  \nMinutes of JTEL Finance Committee meeting \nApril 27\, 2016 \nMay 4\, 2016 \nMeeting convened April 27\, 2016\, 6:30 pm \nMembers present: Mindy Gallagher\, Jeanne Laurencelle \nMindy and Jeanne reviewed what they could without Monique present: \nDiscussed un-reimbursed reimbursements progress\, concerns with the renewal of domain name form\, which appears to not be a bill\, and insurance policy. \nLooked at Jeanne’s stain job on window trim\, and compared with another stain.  Decided to leave the color as is\, and Jeanne will add a layer of Varathane. \nMeeting adjourned at 7:00 pm\, with the plan to try meeting next week when Mo can come.  Jeanne does not need to be present. \nMeeting re-convened May 4\, 2016\, 6:30 pm \nInventory of Restricted funds– \nRuth Jasper funds updated \nGazebo funds as of Sep. 2014 was $640\, very little has been spent\, Lexan was purchased\, could be used to pay labor for replacement \nLaptop Findings-  \nThe original files\, including Quickbooks and Gift Works are still on the JTEL laptop \nThere are lots of old files and information – Monique will continue to review \nQuickbooks- \nLast entry was one month after new board election in 201 \nMonique is reviewing old files\, searching for more information on restricted funds\, then will coordinate with Mindy on new entries to get up to date \nThe account includes assets\, will discuss with Mindy \nAK Library Assoc. renewal- \nMindy gave Deirdre a check for payment \nDeirdre is trying to resolve the password and account access \nMarch Finance report \nMindy has the report finished \nAdding GVEA auto-payments into checkbook registry \nIt is ready for the board meeting \nMonique reviewed and approved \nMemberships- \nMonique is researching old database \nReimbursement forms- \nDeirdre- not to worry\, ~$29 \nTodd- out of state\, Monique will get address\, ~$30-$40 \nRena- Monique will follow-up ~$219.  (Note: further review indicated that Rena Flint was reimbursed a few months later\, but in a different fiscal year\, so records were separated) \nRenewal of domain name – \nThe IDNS letter is not a bill- it’s a service offer\, we don’t need it \nNew Business \nInsurance policy- \nWe notified the company to commit the policy renewal without the trailer \nFred Meyers rewards \nReceived check $54.66\, 4 households \nAK Department of Law Charitable Organization notice \nNew register for charitable organizations starting July 1\, must register online by Sep. 1\, has an annual fee of $40\, not sure if that will change \nwww.law.alaska.gov/consumer/charityreg.html \nAlaska Community Foundation \nReceived new statements – donor designated fund balance $1186.29 \nendowment fund  balance $4\,546.72\, \nIt’s not clear why there are two accounts\, the second account appeared in 2014\, there are no notes on “why” in the endowment binder \nApril statement discussion \nNeed to reimburse Gary for electrical supplies – cost accounting purposes \nMindy will bring binders to Monique at the next board meeting for updating the original Quickbooks and bring it up to date. \nMindy is working on the “treasurer’s notebook” with notes and information for passing along to future treasurers \nAdjourn 7:15 May 4\, 2016 \n​ \n  \n 
URL:https://www.esterlibrary.org/event/finance-committee-meeting-7/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Finance,Meetings
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BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160524T183000
DTEND;TZID=America/Anchorage:20160524T193000
DTSTAMP:20260430T125658
CREATED:20160523T022600Z
LAST-MODIFIED:20160627T230516Z
UID:10000060-1464114600-1464118200@www.esterlibrary.org
SUMMARY:Finance Committee meeting
DESCRIPTION:Agenda: \nFinance Committee minutes April 27/May 4\, 2016 \nOld Business — Finance \n\nInventory of Restricted Funds\nLaptop findings\nQuick Books\nAK Library Association renewal\nUn-reimbursed Reimbursement forms progress\nStain/varathane progress\n\nNew Business \n\nApril Finance Report\nInsurance policy – payment due\nCRS 2016 payments – electrical supplies\, cabin support/leveling\nUpdate on account balances\nNew check register for Passive House account\n\nMinutes \nIn attendance:  Mindy Gallagher\, Monique Musick\, Deirdre Helfferich\, Hans Moelders (7 – 7:30) \nMinutes from May 4 and April 27 – split meeting — accepted \nLaptop/Restricted Funds/Quickbooks \n Monique has begun entering the check records and deposits into Quickbooks beginning December 2013.  She is using the bank statements\, ledger and old check registers to both recreate and double-check/reconcile. The old asset accounts need to be reviewed in order to determine the proper restricted fund balances. \nReimbursables \nTodd Hoener is the only remaining person who needs to be contacted. \nAlaska Library Association renewal \nJust need to set up the account with generic board email addresses. Currently set up with Susan. \nApril Financial Statement \nMonique will review \nHale and Associates Insurance  \nPremium due May 29– $993 (very similar to last year) \nWrote up explanation of estimate of value for the record. Some book counts were estimates. It has been filed in multiple binders. \nACTION: Monique and Mindy co-sign the insurance payment check. \nLedger note- $600 toward CRS funds \nCRS 2016  \nReviewed expenses to date. Improvements include bathroom\, doors and electricity. We have $2720.96 to spend before June 30. Much of this was for electrical work. Could be applied to leveling project.  Electrical work needs completed along with sheetrock etc. \nCabin Leveling \nNew plan for reinforcement of the cabin beneath the stacks. \nDeirdre had a seizure during the meeting and was not able to participate in much of the first half.  Hans was brought in to assist and attended the second half of the meeting. \nPassive House account \nCheck book and register for the passive house account was given to Deirdre. Any check above $500 requires a co-sign. The account balance must be kept above $1000. Mindy provided instructions for accessing Denali Alaska funds \nAccount balances \nMoved funds to cover current expenses. \nCheck book \nMonique will take the checkbook and treasurers notebook while Mindy is on vacation. The timing is such that projects are beginning and there may be expenses. \n$1\,240 current balance in checking.  If larger expense come due we’ll need to transfer money from savings. \nAgendas — Discussed putting agendas for meetings as part of event announcements on website under specific categories so they don’t fill up the general news-feed. \nPoster – ways to support JTEL — Amazon Smile\, Fred Meyer Community Rewards\, Pick.Click.Give\, Alaska Community Foundation Endowment.  Monique will create a poster for various locations. \nDeirdre may be able to supply a bulletin board for post office.  Postings in post office on community bulletin board are being removed by unknown person/people. \nHans and Deirdre left shortly before meeting adjourned 7:30 pm. \n  \n 
URL:https://www.esterlibrary.org/event/finance-committee-meeting-8/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Finance,Meetings
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