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X-WR-CALDESC:Events for Ester Village Library
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BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160706T183000
DTEND;TZID=America/Anchorage:20160706T200000
DTSTAMP:20161103T193412Z
CREATED:20160609T183102Z
LAST-MODIFIED:20161103T193412Z
UID:10000020-1467829800-1467835200@www.esterlibrary.org
SUMMARY:July Board Meeting
DESCRIPTION:Call to order: 6:50 p.m. \nMembers present: Gary Pohl\, Monique Musick\, Mindy Gallagher\, James Rogan\, Syrilyn Tong\, Deirdre Helfferich \nApproval of old minutes- Motion to adopt- Gary. Second- Monique. All approve \nApproval of Agenda – Adopt: Monique. Second:Gary. All approve \nFinance Committee Report \nCommittee Update – written report\, finance reports\nReviewed/discussed by board \n\nGary donated a check toward general funds.\nTotal garage sale revenue $179 (including two memberships)\nSigners at Denali AK FCU and Mt. McKinley Bank\n\n\n         Amanda filed and submitted IDs at both banks\n         Amanda has a safety deposit box key\n         Other key in secure storage\n\nCRS 2016 Completion Budget \nBoard reviewed expense report. Motion – Approve CRS expense report- Monique. Second – ST. All Approved \nMembership roster – Start from October 2015 – update from there \nNew Passive House paperwork – Gary will take the Notice of Right to Lien and file copy with Stantec records \nGrants Committee Report \n\nGrants Committee Update\nGrant spending update- Deirdre $62\,257.81 remaining\nNew bill from Stantec- $362.25 \nCommittee has not met re grant applications etc. but busy on phase one\nUpdate: Phase 1 Project Status\nContractor is working on utilidor project at Eielson\nHave entered necessary submittals\nStill need to submit Schedule of Values and Project Schedule\nWorking to pinpoint date\nProject record keeping\nGroundbreaking and schedule: Week of July 25\nCoordinate with the Tape and Tarp – make both a bigger party!\nSuggested date June 30 – potential conflict with Anderson Music Festival\nCoordinate marketing\nJames- suggest notifying insurance that construction will begin\n\nFacilities Committee Report \nClausen Cabin Update: \n\nNot much change since last board meeting\nNeed electrical finished before other projects\nNeed to hire an electrician – prioritize projects that require an electrician\nAndrew Hunt’s original estimate was 50-hrs. at $65 for ~$3250\nWe have electrical drawings – procurement policy suggest 3 estimates and determine availability\nContact Behr Electric for another estimate\nLets get going with the process\nGary can contact Darshan\, discuss plans etc.\n\n  \nWork Completed since last board meeting: \n\nItems hauled to garage sale\nJoe Geiss and Jimmy Miller cleaned up “Anscar’s yard” before the Fourth of July\n\nNext Steps: \n\nBalance of electrical: Need a new electrician\nSecure new floor beams in place and adjust post bases\nBuild out new office and bathroom\nRelocate Monitor stove and fuel tank\nHandicapped ramp\nInsulate under floor\nRemoval and sale of wood cook stove\nDemo and reconfigure kitchen area\n\n  \nCall for Volunteers: All of the next steps will require volunteers with appropriate skills and tools for the respective tasks. \nPrioritize pre-winter projects: heat\, moving fuel\, foaming door \nMonique will breech fuel tank moving with Scott and others \nDeirdre can paint back door to match front \nCollections  Report\n  \n  \nGrabbed three loads from the Chris Guinn collection – there are still a bunch at his house\, will we be taking them all? When?\nMost books are good/excellent quality or salable\nNeed to coordinate another load – James will ask when \nOther Business \n\nFund raising events:\n\nTape and Tarp at Malemute\nInclude the ground breaking\n6:30 groundbreaking\nDeirdre – will come up with invitations for special guests\nMonique will coordinate “groundbreaking” event\n7 – 10 Tape and Tarp\nMusic – Skidmarks? Cotton Ginny? Others?\nCostumes (prizes)\nSuggested donation $15 – $10 in costume\nItems for raffle/auction – tickets/brown bags\nDecorations\nLet’s meet to finalize –  July 13 – 6:45\nSale of tub and woodstove\nMo will follow up on sell sheet\nLiBerry Music Festival\n\n\nOther Items\n\n\nboard email addresses\nBluehost has emails – for generic use\nSend login info via email\nbulletin board at post office/ poster needed\nDeirdre drafted a poster – received some feedback\nWill update and modify\nWill move JTEL goals to the post office board\nTinyCat\n\nProgram created by Librarything – simplified library software\nTrack circulation\, availability\, book requests\nWe have 6\,800+ books entered in our catalog\nTinycat limits at 20\,000 items\nData can be exported when larger collections needs exist\nWe have it free currently\nBeginning July 1 it would cost $10 a month \nDeirdre will e-mail us information on reviewing the interface \nNext meeting August 3 \n  \n  \n 
URL:https://www.esterlibrary.org/event/july-board-meeting/
CATEGORIES:Board,Events
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BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160622T183000
DTEND;TZID=America/Anchorage:20160622T191500
DTSTAMP:20160618T193125Z
CREATED:20160618T193125Z
LAST-MODIFIED:20160618T193125Z
UID:10000001-1466620200-1466622900@www.esterlibrary.org
SUMMARY:Webwork session
DESCRIPTION:Our previous session was canceled due to a lack of participants. We’re going to try again. It should take only about a half hour to 45 minutes. If you have a laptop or iPad\, please bring it! All board members are invited. \nWe’ll go over how to add events\, information to put on them\, how to categorize and tag posts and events and why\, and generally de-clutter the website. This will be the first of several training sessions for board members learning to use our WordPress site. \n 
URL:https://www.esterlibrary.org/event/webwork-session/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Board,Events
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BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160615T183000
DTEND;TZID=America/Anchorage:20160615T193000
DTSTAMP:20160618T192543Z
CREATED:20160529T151004Z
LAST-MODIFIED:20160618T192543Z
UID:10000037-1466015400-1466019000@www.esterlibrary.org
SUMMARY:Webwork session 1
DESCRIPTION:WordPress board session  – CANCELED \nWe’ll go over how to add events\, information to put on them\, how to categorize and tag posts and events and why\, and generally de-clutter the website. This will be the first of several training sessions for board members learning to use our WordPress site. \nIf you have a laptop or iPad\, please bring it!
URL:https://www.esterlibrary.org/event/webwork-session-1/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Board,Events
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=America/Anchorage:20160608T183000
DTEND;TZID=America/Anchorage:20160608T200000
DTSTAMP:20161103T184832Z
CREATED:20160523T022649Z
LAST-MODIFIED:20161103T184832Z
UID:10000052-1465410600-1465416000@www.esterlibrary.org
SUMMARY:Board Meeting
DESCRIPTION:Call to order 6:40 \nMembers present: Amanda Bent\, Monique Musick\, Mindy Gallagher\, Gary Pohl\, Jasmine Stokes\, Deirdre Helfferich \nAgenda \nMonique motion to adopt\, Gary second\, all approved \nMinutes from May 11 \nGary Motion to Approve\, Amanda second\, all approved \nMOTION \nMindy: Take the extra books to the EVFD garage sale \nSecond: Monique Musick\, all approved \nGarage sale on June 11 for the fire department better then our own on June 18 \n  \nFinance Committee \n\n       (Written minutes attached)\n       $670.00 to leveling project\n Need to spend remaining $2\,100\n\nCurrent balances: \nJTEL \n\n17\,516.86  savings\n1\,280.08 checking\n\nPassive Haus \n\n$37\, 827.64\n2133.46 checking\n\nNeed additional access to the McKinley safe deposit box – new contract will go there \nBill from Stantec $3\,547.25\, tTo be paid from Passive Haus account \nSBS $41.67 in account \nNorthland Woods account – Mindy has the account number for accessing balance \n  \nGrants Committee \n  \nCommittee hasn’t met\, but huge progress with Phase One \nUpdate: Phase 1 Project Procurement \n\nBids Received: May 24\, 2016\nE-mail vote to approve award to Trost Construction\nContract execution by JTEL\, signing of document\n\nACTION: Signed by Amanda and Monique \n\nProject record keeping – contract\, bonds\, application\n\nThere are going to be a lot of records. Stantec will have a copy of everything\, State of Alaska (granting organization) will need some of this\, but not everything for our reimbursement grant \nACTION: Gary submitted documents\, will be scanned and originals put into our safety deposit box \nTrost needs to submit Project Schedule and Schedule of values before filing for any payment \n\nGroundbreaking and schedule\n\nAgreed to a completion date of October 1 \nThe dirt subcontractor doesn’t want to start until July \nThat gives us three weeks for planning a groundbreaking celebration. \nIf the total project comes in under the amount we have in state funding then we will apply to additional funds. \n  \nWeb page- All minutes and agendas can go onto events for meetings. We can create old events to tidy up the web \n  \nClausen Cabin Update – Work Completed to Date: \n\nDemolition of bathroom\nNew framing (huge thanks to Eric Glos!)\n\nWork still needed: \n\nElectrical work\nLeveling the cabin\nNew floor supports at stack areas\nBuild out new office and bathroom\n\nNext Steps: Removal and sale of wood cook stove \nACTION: Monique will photograph the stove and prepare a sale sheet  – offer locally first\, list price $5\,500 \n\nRelocate Monitor stove and fuel tank\nHandicapped ramp\nDemo and reconfigure kitchen area\nCall for Volunteers: All of the next steps will require volunteers with appropriate skills and tools for the respective tasks.\nSale of assets (e.g. cook stove\, et al)\n\nACTION: Bring all that’s possible down to the garage sale\, do all possible to clean out cabin – everything we aren’t going to use needs to go \nFundraising: \n\nTape and Tarp at Malemute Saloon – pending opening dates and staffing\nLiBerry–August 27\n\nACTION: Amanda will work on booking\, sound\, music etc. for the events\, Monique will work on the marketing and communications\, need Volunteer coordinator \nAmanda- thinking about a pool tournament fundraiser \n\nReaders on the Run – Sunday\, October 2\n\n  \nOther items: \nMindy – floor insulation is no longer on the list. \nGary- ultimately it needs to be done\, maybe not this year \nAmanda – look into spray insulation\, new vendor was good price \n  \nDeirdre – more than 6\,000 books logged into catalog. Has been writing reports and posting to the blog. Multiple people approaching her about donating books.  Chris Guinn has books he’d donate\, could be used as sale items\, but they need picked up. Regular book sales could be a revenue source. Problem right now is that we don’t have space or storage. \nCould have a regular table at the Ester Market. \nLibrarything has released tinycat – library software\, JTEL is in the up to 20\,000 category\, we are in the system already\, it would provide circulation system\, tracking etc. for a monthly fee \nFuture idea: have a library card scan lock access system\, it allows us to lock the building with member access only—encourage people to renew membership regularly \nNext meeting: July 6 \nAdjourn 8:01
URL:https://www.esterlibrary.org/event/board-meeting/
LOCATION:Clausen Cabin\, 3629 Main Street\, Ester\, 99725
CATEGORIES:Announcements,Board,Events
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