Finance Committee meeting

Agenda:

Finance Committee minutes April 27/May 4, 2016

Old Business — Finance

• Inventory of Restricted Funds
• Laptop findings
• Quick Books
• AK Library Association renewal
• Un-reimbursed Reimbursement forms progress
• Stain/varathane progress

New Business

• April Finance Report
• Insurance policy – payment due
• CRS 2016 payments – electrical supplies, cabin support/leveling
• Update on account balances
• New check register for Passive House account

Minutes

In attendance:  Mindy Gallagher, Monique Musick, Deirdre Helfferich, Hans Moelders (7 – 7:30)

Minutes from May 4 and April 27 – split meeting — accepted

Laptop/Restricted Funds/Quickbooks

 Monique has begun entering the check records and deposits into Quickbooks beginning December 2013.  She is using the bank statements, ledger and old check registers to both recreate and double-check/reconcile. The old asset accounts need to be reviewed in order to determine the proper restricted fund balances.

Reimbursables

Todd Hoener is the only remaining person who needs to be contacted.

Alaska Library Association renewal

Just need to set up the account with generic board email addresses. Currently set up with Susan.

April Financial Statement

Monique will review

Hale and Associates Insurance

Premium due May 29– $993 (very similar to last year)

Wrote up explanation of estimate of value for the record. Some book counts were estimates. It has been filed in multiple binders.

ACTION: Monique and Mindy co-sign the insurance payment check.

Ledger note- $600 toward CRS funds

CRS 2016

Reviewed expenses to date. Improvements include bathroom, doors and electricity. We have $2720.96 to spend before June 30. Much of this was for electrical work. Could be applied to leveling project.  Electrical work needs completed along with sheetrock etc.

Cabin Leveling

New plan for reinforcement of the cabin beneath the stacks.

Deirdre had a seizure during the meeting and was not able to participate in much of the first half.  Hans was brought in to assist and attended the second half of the meeting.

Passive House account

Check book and register for the passive house account was given to Deirdre. Any check above $500 requires a co-sign. The account balance must be kept above $1000. Mindy provided instructions for accessing Denali Alaska funds

Account balances

Moved funds to cover current expenses.

Check book

Monique will take the checkbook and treasurers notebook while Mindy is on vacation. The timing is such that projects are beginning and there may be expenses.

$1,240 current balance in checking.  If larger expense come due we’ll need to transfer money from savings.

Agendas — Discussed putting agendas for meetings as part of event announcements on website under specific categories so they don’t fill up the general news-feed.

Poster – ways to support JTEL — Amazon Smile, Fred Meyer Community Rewards, Pick.Click.Give, Alaska Community Foundation Endowment.  Monique will create a poster for various locations.

Deirdre may be able to supply a bulletin board for post office.  Postings in post office on community bulletin board are being removed by unknown person/people.

Hans and Deirdre left shortly before meeting adjourned 7:30 pm.